8 Fire Safety Documents Property Managers Should Maintain
Updated 2026-11-12 · Reviewed by the Fire Solutions NW service team (28+ years in commercial fire protection)
Records are how you prove compliance. Keep these eight types organized and accessible.
1. Inspection, testing, and maintenance reports
For every system, at every required interval.
2. Deficiency quotes and correction records
Showing what was found and when it was fixed.
3. Impairment records
When systems were out of service and what precautions were taken.
4. Fire alarm system records
Including the record of completion and current programming information where available.
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Hydraulic placard information and system documentation.
6. Monitoring account information
The central station, account details, and contact list.
7. Fire safety and evacuation plans
Where required by your occupancy and jurisdiction.
8. AHJ correspondence
Notices, permits, and reinspection results.
Store records in one place per building, and keep a copy available on site.
References
- NFPA 25 and NFPA 72 — records requirements
- International Fire Code — as adopted locally
General information only. Your adopted code edition and Authority Having Jurisdiction govern what applies to your building.
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